Member · Admin
Documents
Store cross-border paperwork by country and type.
Documents is the team’s filing cabinet for contracts, policies, payroll files, and letters. Files are grouped by country and type so someone else can find them later. You cannot preview a file in the browser — download it to read it.
Goal of this section
Keep paperwork findable. Country and type are required because the list is filtered by them. The app does not guess either one from the filename. A contract filed under the wrong country will not appear when someone filters for the right one.
Find a file
| Control | What it does |
|---|---|
| Country | Show one country, or All countries. |
| Type | Contract, Policy, Payroll, Correspondence, Other, or All types. |
| Search | Match a filename or description. |
| Clear filters | Shown when a filter hides everything. |
| Previous / Next | Move through long lists. |
The table shows Name, Country, Type, Size, who uploaded it and when, and Actions.
Upload a file
Choose Upload (or Upload a document when the list is empty). In the dialog, pick the file, the country, the type, an optional description, and the recovery window. Retention is that window after you delete, not a deadline for a file that is still listed. The confirm dialog names it: 30, 90, or 365 days. After the window, the file is permanently removed.
| Control | What it does |
|---|---|
| File | PDF, Word, Excel, text, or a common image. Up to 50 MB. |
| Country | Which country the paperwork belongs to. |
| Type | Contract, Policy, Payroll, Correspondence, or Other. |
| Description | A short note so others recognize the file. |
| Retention | How long a deleted file can still be recovered: Short is 30 days, Standard is 90, Extended is 365. A file that is still in the list is not removed on this timer. |
Tutorial: File a German employment contract
- Open Documents and choose Upload.
- Select the PDF.
- Set Country to Germany and Type to Contract.
- Write a description such as “Schneider GmbH — 2026 employment contract”.
- Leave Retention on Standard unless your policy needs a year.
- Confirm the upload and check the new row in the table.
Download, edit, or delete
| Control | What it does |
|---|---|
| Download | Save a copy to your computer. Anyone in the organization can do this. |
| Edit | Change the filename, country, type, description, or retention. Save with the button in the panel. |
| Delete | Asks you to confirm. Only the person who uploaded the file, or an admin, can delete it. |
Member
If you are a member
You can upload and download freely. You can edit or delete only the files you uploaded. If Delete is dimmed, you are looking at someone else’s file — ask an admin.
Admin
If you are an admin
You can edit or delete any file in the organization. Use that when someone has left and a contract still needs a better country or type.