Knowledge editor · Platform admin
Sources and the watch inbox
Watch official pages and review proposed updates.
This chapter is for knowledge editors and platform admins. You keep the official-text library trustworthy. Customer members who open these pages will see Staff role required — that is correct.
Goal of this work
A source is one official page you have asked Worklexia to watch. When the page changes, the new text is copied into a draft. Advisory can cite it only after that draft is in the library. Review required, the usual choice, means a person must approve the draft first. Allowlist auto means the page is trusted enough to enter the library after the automatic check, without waiting for a person. Notify only means you are told the page changed, and the text is not added. A change should not become a citation by accident.
Register a source
Sources is the list of pages you watch. Choose Register a source, fill the form, and Save source. Citation root is the short name an answer uses every time it cites this page, so the same page is not cited under two different names. Check method is how a change is noticed. conditional_get asks the site whether the page changed since the last visit. If the site says it did not, the page is not copied again. content_hash always reads the page and compares the words with the last copy. Use it when the site does not report whether a page changed. Content selector is optional. It names the main part of the page, for example main, so menus and footers stay out of the copy. Leave it blank if you are unsure. Frequency is how often the regular check runs: daily, weekly, or monthly. Pause stops that check and keeps the row. Failing means several checks in a row did not work. Read the error, and use Check now once the site answers again.
| Control | What it does |
|---|---|
| URL | The exact official page to watch. |
| Label | A short name people will recognize in the list. |
| Citation root | How the page should be named when Advisory cites it. |
| Country | Which country the text belongs to. |
| Document type | Statute, guidance, article, template, or collective agreement. |
| Ingest policy | Review required (a person must approve), Allowlist auto (trusted enough to add after a check), or Notify only (alert, do not add). |
| Frequency | How often to look: daily, weekly, or monthly. |
| Check method | How we detect a change on that page. |
| Content selector | Optional. Limits the copy to the main part of the page, such as main. |
| Save source | Adds the row to the registry. |
| Control | What it does |
|---|---|
| Status filter | Show Active, Paused, or Failing. |
| Instrument filter | Show Statute or Agreement, or leave it on All. Agreement is a collective agreement. Guidance and other document types stay in the list when this is All. |
| Row count | How many sources match the status and instrument you chose. When more match than this screen lists, the line also says how many are showing. |
| Check now | Look at the page immediately. |
| Pause / Resume | Stop or restart the regular check. |
Failing means repeated checks did not work. Read the error on the row and use Check now after the site is reachable again.
Source history
History on a source, and the list under a draft, records what changed that source: scraped, modified, approved, rejected, and loaded. A quiet check that finds the page unchanged is not a line in that list; the source's last-checked time is still on the row. Reconstructed means the line was rebuilt from the current record when the log started. The same actions for every source are in the event log. The platform assistant can read this list when you ask what happened. It still cannot approve or reject a draft.
Event log
Event log lists every recorded action across sources, newest first. Open it from Sources or the Watch inbox. Undo puts back a failing status, a recovery, a dismissal, a rejection, or a registry edit that stored its previous values. Undo is offered only on the latest action for that source. A draft the review queue rejects is a line here too. Undo is not offered on that line once the package row no longer points at the same inbox row. Flag withholds one approved version from Advisory, so answers stop citing it. Undo on that flag lets the version be cited again only while no newer version has replaced it. Neither button un-approves a draft or deletes a document. A quiet check that finds the page unchanged is still not a line here. Watch inbox on a row opens the waiting change for that source when the change is still in the inbox.
| Control | What it does |
|---|---|
| Undo | Puts back a failing status, a recovery, a dismissal, a rejection, or a registry edit that stored its previous values. A rejection from the review queue is not put back once the package row no longer points at the same inbox row. It does not un-approve a draft or delete a document. |
| Flag | Withholds one approved version from Advisory. The page you watch stays registered. A corrected text is still a new version of the same source. |
| Withheld | Shows versions that are held out of answers, so you can see which ones still need a replacement. |
| Watch inbox | Opens the waiting change for this source when that change is still in the inbox. |
Tutorial: Watch a UK guidance page
- Open Sources and choose Register a source.
- Paste the official URL and type a clear Label.
- Set Country to United Kingdom and Document type to guidance.
- Leave Ingest policy on Review required unless this page is already trusted.
- Save source, then Check now once to prove the page can be read.
- When a later change appears, open it from the Watch inbox.
Watch inbox
The Watch inbox is the list of pages that changed and are not finished. Open means the change was noticed and the text has not been copied yet. Scrape copies the page into a draft. On a draft already in review the same button reads Re-scrape. Scrape in progress means the copy is still running. Dismiss drops an open change you will not act on. Empty means All sources quiet: nothing is waiting.
How this differs from the review queue
The Watch inbox and the Review queue are two lists. A current text from a country package can pass through both. This inbox is where that text becomes something Advisory may cite.
- Watch inbox — a page you already watch. The change waits here until you copy it, dismiss it, or finish the draft. Approve on Review a draft adds a current text to the library.
- Review queue — a find from a country package when the search is not sure, or a row whose only link is not an official publisher. Accept, Reject, and Confirm not found stay on that screen. Accept means the found file is the right document. The copied text still has to be approved here.
Approve is refused while the package row is still flagged. Decide that row on the Review queue first. After you Accept a current text there, or upload its PDF, come back here and approve the draft. That approval is what lets Advisory cite it. A historical publication is kept as evidence and stays out of the knowledge base. A later change on a page you already watch comes back to this inbox.
| Control | What it does |
|---|---|
| Status filter | Narrow the list, or leave it on the default inbox. |
| Instrument filter | Show changes for Statute or Agreement, or leave it on All. Agreement is a collective agreement. Guidance and other document types stay in the list when this is All. |
| Host filter | Show changes from one website, or leave it on All hosts. The names are the websites in the changes that match the status and instrument you chose. A change matches when its page is on that website. Capital letters do not matter. |
| Row count | How many changes match the status, instrument, and host you chose. When more match than this screen lists, the line also says how many are showing. |
| Scrape | Copy the page text into a draft. On a draft already in review this reads Re-scrape. |
| Review draft | Open the draft editor. |
| Dismiss | Drop an open change you will not act on. |
| Scrape in progress | The copy is still running. Wait, then refresh. |
Review a draft
Review draft is the quality gate between a copied page and a text Advisory may cite. You read the copy, fix the title, country, language, type, address, citation root, and effective date, and then decide. Those facts are what an answer uses to name the source. Approve adds the text to the library. Reject closes the change and does not add it. Save edits keeps your changes without deciding yet. Review notes are for the next editor, not for the customer. On a draft that came from a country package, Approve is refused while that row is still on the Review queue. How this differs from the review queue says how the two lists meet.
| Control | What it does |
|---|---|
| Open snapshot | See the page as it was captured. |
| Extracted markdown | The copied text. Edit it so it is readable and complete. |
| Title, country, language, type, source URL, citation root, effective date | Facts stored with the text so Advisory can cite it correctly. |
| Review notes | Why you approved or rejected, for the next editor. |
| Save edits | Keep your changes without deciding yet. |
| Clean up from snapshot | Read the captured page again and fix ligatures, line-end hyphens, and paragraph breaks. The editor updates; Save edits keeps the result. |
| Approve | Add this text to the library so answers may cite it. |
| Reject | Do not add it. The change is closed. |
| Re-scrape | If the copy failed, try again or paste the text by hand. |
A careful approve
A German working-time page changed. You scrape, compare the snapshot, correct the title and effective date, write a one-line review note, and Approve. The next Advisory answer can cite the new text.
Country collections — coverage, batches, and government lists — live in Country packages. The platform assistant watches that work and answers questions from these screens. A number beside Sources is a suggestion you have not opened yet. Read Suggestion cues.